Administrative Assistant

About Us:

We are seeking a skilled and organized Admin Assistant to join our team and provide vital support to ensure smooth project operations.

Key Responsibilities:

• Provide administrative support for construction and/or remodeling projects.

• Manage data entry, customer databases, and organize files.

• Perform internet research on materials, suppliers, and construction-related topics.

• Handle email and calendar management.

• Transcribe field notes and ensure accurate documentation.

• Qualify potential leads over the phone and gather necessary information.

• Schedule meetings with leads and update CRM with lead/deal information.

• Offer customer support and handle phone calls as needed.

• Coordinate supplier communication, manage material orders, and schedule deliveries.

• Oversee change order requests and track related invoices.

• Track project expenses and assist with purchase order invoicing.

• Manage COIs and project warranties, ensuring proper documentation and follow-up.

Qualifications:

• Excellent communication skills, both written and verbal.

• Prior experience in an administrative role, ideally within the remodeling or construction industry.

• Knowledge of construction terminology

• Strong organizational skills, with a keen attention to detail.

• Proficiency in managing emails, calendars, and customer databases.

• Experience with supplier coordination, material ordering, and delivery scheduling.

• Familiarity with tracking project expenses, invoices, and managing change orders.

• Ability to handle customer support calls and qualify leads over the phone.

• Experience using CRM tools to manage and update lead/deal information.

Originally posted on Himalayas